Tax Calendar

Sovos Comply & Connect: Reporting

Sovos’ Annual Conference in Austin, TX! Formerly known as the Intelligent Reporting Summit, Comply & Connect: Reporting is an annual, exclusive event that brings together renowned tax experts and provides attendees with current and practical guidance for efficient and compliant tax and regulatory reporting.

For more information, visit https://sovos.regfox.com/2023-comply-connect-reporting-summit.

Submit Bulk TIN Match File

AFTER gathering the bulk of your filing data and PRIOR to January - is a great time to submit a Bulk TIN Match file to validate your data for Recipient Name/TIN mismatches. IRS penalties for invalid Name/TIN data are significant and require time-consuming corrections if not handled proactively.

Use 1099 Pro & 1042-S Pro software's Bulk TIN Match Upload Wizard to quickly submit data to the Service Bureau. Results are returned in an easy-to-read file, typically within 2 business days. Learn more at https://www.1099pro.com/serv_TIN_Matching.asp. An appointment is NOT required to submit for this service.

Software Renewal Discount Expires

Sovos 1099 Pro offers a renewal discount to all returning customers from the prior year. Today is the last day to take advantage of early renewal savings. Be sure to call in, or visit https://www.1099pro.com/prodRenewals.asp, and renew 1099 Pro software by this date if you or your company purchased in the previous year.

Contract with Service Bureau if Printing 10K+ Forms

November 29 – December 28, 2023

A signed contract and paid deposit are necessary for users submitting 10,000+ forms for Print & Mail services. Contact Service Bureau at SB@1099pro.com or call (888) 776-1099 (select option 3).

Import & Review Your Data

Now that the Tax Year data is finalized, users should begin importing their tax data into the 1099 Pro software and thoroughly reviewing it. If interested in using the Service Bureau and have 10,000 or more forms contact the Service Bureau for a contract and 50% Deposit invoice. Email SB@1099pro.com. If you have less than 10K forms you may upload at any time prior to the posted Service Bureau Deadlines for Print/Mail or Filing via the Service Bureau.

Watch our "Importing Using Standard Maps" video for an overview of the import process - https://www.1099pro.com/videos.asp.

Download sample import files at https://wiki.1099pro.com/display/PDWA/Import+Field+Definitions+and+Data+Types.

IRS FIRE Production System Opens

Users can now connect to the IRS's FIRE site for the filing of 1099 series information returns.

Connect to the FIRE Production System by accessing https://fire.irs.gov/. The FIRE Production System is available from January 6th through early December (users are responsible for verifying dates on FIRE site).

Sovos 1099 Pro desktop software users must run the January update to enable eFiling functionality, visit https://wiki.1099pro.com.

Download Software Update

The software update is required to enable Service Bureau Upload and IRS/SSA/State eFile functionality, as product appropriate. Updates also reflect any IRS/SSA implemented changes to the form layouts or filing specifications after the initial release of the 1099 Pro desktop software. All users should log into their 1099 Pro desktop software and click the "Check for Updates" prompt on startup.

1099 Enterprise and W-2 Professional users may have to check for updates once again in January in order to incorporate last minute file format updates for states requiring direct filing. RUN ALL UPDATES AS PROMPTED.
Manual Download Location: https://wiki.1099pro.com/display/PDWA/Support+Download+Site

Service Bureau NEC State Reporting Deadline

This is the final date that the Service Bureau can accept NEC state direct reporting submissions, before many states' January 31st deadline. Sovos 1099 Pro recommends that users who require additional Support submit their Service Bureau uploads between January 16th and January 19th to avoid potentially higher call-waiting times.

The 1099 Pro Service Bureau is SSAE 18 SOC I Type II secure. Pricing for this service is available at https://wiki.1099pro.com/display/PDWA/Service+Bureau+-+1099-NEC+State+Reporting+Pricing.

Thoroughly review our State Reporting - Walkthrough at https://wiki.1099pro.com/display/PDWA/Service+Bureau+-+State+Walkthrough for a detailed overview of how the process works.

• The Service Bureau deadline for receiving the NEC State Reporting upload is January 24th 5PM PST to guarantee January 31st deadline.
• NEC State Reporting uploads received after 1/24 5PM PT will be processed as quickly as possible.
• RUSH SERVICES ARE NOT AVAILABLE.

Service Bureau Print & Mail Deadline

This is the final date that the Service Bureau can accept Print & Mail (or Full Service) submissions before the IRS/SSA January 31st deadline. Sovos 1099 Pro recommends that users who require additional Support submit their Service Bureau uploads between January 16th and January 19th to avoid potentially higher call-waiting times.

The 1099 Pro Service Bureau is SSAE 18 SOC I Type II secure. Pricing for services is available at https://www.1099pro.com/serv_Print_Mail.asp. No appointment is necessary to upload unless you have 10,000 forms or more, in which case contact SB@1099pro.com for the required contract and deposit. Questions? Email SB@1099pro.com or call (888) 776-1099 (select option 3).

Watch our "How to Print and Mail (and eFile) Using the Service Bureau" video for an overview of the upload process - https://www.1099pro.com/videos.asp.

• The Service Bureau deadline for receiving the Print (or Full Service) upload is January 24th 5PM PST to guarantee January 31st mailing.
• Print (or Full Service) uploads received after 1/24 5PM PT will be processed as quickly as possible.
• RUSH SERVICES ARE NOT AVAILABLE.

Service Bureau E-File Deadline

LOWER FILING THRESHOLD: Entities filing 10 or more information returns may be required to eFile, pending adoption of IRS/SSA legislation. Entities can self-file via 1099 Enterprise, W-2 Professional, or 1042-S Professional software or alternately - efile via the Service Bureau for a fee. Any company submitting eFiles directly to the IRS is required to have applied for, and received, a Transmitter Control Code (TCC). See https://www.irs.gov/taxtopics/tc802 for more details.

Watch our "Filing Electronically with the Service Bureau" & " How to Print & Mail (and eFile) via the Service Bureau" videos for an overview of the upload process - https://www.1099pro.com/videos.asp.

• The Service Bureau deadline for receiving the eFile transmission is January 26th 5PM PST to guarantee January 31st filing.
• eFile uploads received after January 26th 5PM PST will be processed as quickly as possible.
• The Service Bureau deadline for receiving the Print (or Full Service) transmission is January 24th 5PM PST to guarantee January 31st mailing.
• RUSH SERVICES ARE NOT AVAILABLE.

Entities interested in 30-day filing extensions should directly contact the IRS/SSA. Extensions are NOT allowed for 1099-NEC or W-2 forms, nor to provide statements to Recipients. The Service Bureau does not file extension requests on behalf of customers.

IRS/SSA Deadline: Filing of W-2 & 1099-NEC

January 31st is the IRS/SSA deadline to file Forms W-2 & 1099-NEC with the IRS/SSA via paper or electronically. The 1099 Pro Service Bureau will perform this service on your behalf if your company has already submitted its data to the Service Bureau by our posted Service Bureau submission deadline. Entities with 10 or more 1099, W-2 or 1095 forms are required by federal law to eFile these forms with the IRS/SSA instead of paper filing. Entities with under 10 forms have the choice of either paper filing or eFiling, but 1099 Pro recommends eFiling to save time and paper.

Please watch our video demonstrations of "Filing Electronically with the Service Bureau" or "Quick Tip: Print to Blank Paper" if you would like a quick refresher of how the process works - https://www.1099pro.com/videos.asp.

IRS Deadline: Print/Mail Recipient Copies

This marks the IRS deadline for printing and mailing recipient copies for the below form types. The Service Bureau can perform this task on behalf of your company for an additional fee - no appointment is necessary to upload to the Service Bureau, or your company can manually print and mail its own recipient copies.

Print/Mail Recipient Copies for Form 1099-B, 1099-S, and 1099-Misc reporting payments in Boxes 8 or 10. This also applies to statements furnished as part of a consolidated reporting statement.

Please watch our video demonstrations of "How to Print and Mail Using the Service Bureau" or "Quick Tip: Print to Blank Paper" if you would like a quick refresher of how the process works - https://www.1099pro.com/videos.asp.

Filing Corrections with the IRS/SSA

This is the final date to file 1099-NEC & W-2 corrections with the IRS/SSA before late filing penalties increase to $110 per form. Sovos 1099 Pro software supports corrections filing and the Service Bureau can eFile these corrections on your company's behalf for a nominal fee.

Watch our "How to Create Corrections after IRS/SSA Filing" video for an overview of the correction process - https://www.1099pro.com/videos.asp.

IRS Deadline: Paper Filing

LOWER FILING THRESHOLD: Entities filing 10 or more aggregate information returns (1099, W-2, 1095) are now required to eFile, per IRS/SSA legislation.

If filing on paper, February 28th is the IRS deadline to Paper file Form 1098, 1099 (excluding 1099-NEC), 3921, 3922, & W-2G with IRS. Entities with under 10 forms have the choice of Paper filing now or eFiling at end of March. Sovos 1099 Pro recommends that all entities eFile in order to provide additional filing time and to save paper.

Entities can self-file via 1099 Enterprise, W-2 Professional, or 1042-S Professional software or alternately - efile via the Service Bureau for a fee. Any company submitting eFiles directly to the IRS is required to have applied for, and received, a Transmitter Control Code (TCC) see https://www.irs.gov/taxtopics/tc802.

The Service Bureau is SSAE 18 SOC I Type II secure. General rates and terms are available online - https://www.1099pro.com/serv_Print_Mail.asp. Watch our "Filing Electronically with the Service Bureau" video for an overview of the upload process - https://www.1099pro.com/videos.asp.

Service Bureau 1042-S Print/Mail Deadline

This is the final date that the Service Bureau can accept Print/Mail or Full Service submissions for 1042-S forms. Sovos 1099 Pro recommends that users who require additional Support submit this Service Bureau uploads in the first week of March to avoid potentially higher call-waiting times.

The 1099 Pro Service Bureau is SSAE 18 SOC I Type II secure. Pricing for services is available at https://www.1099pro.com/serv_Print_Mail.asp. Questions? Email SB@1099pro.com or call (888) 776-1099 (select option 3).

No appointment is necessary unless you are printing and mailing 10,000 forms or more via the Service Bureau, in which case email SB@1099pro.com for a contract and 50% Deposit Invoice.

• The Service Bureau deadline for receiving the Print (or Full Service) upload is March 8th 5PM PST to guarantee March 15th mailing.
• Print (or Full Service) uploads received after March 8th 5PM PT will be processed as quickly as possible.
• RUSH SERVICES ARE NOT AVAILABLE.

Service Bureau E-File 1042-S Deadline

LOWER FILING THRESHOLD: Entities filing 10 or more information returns may be required to eFile, pending adoption of IRS/SSA legislation. Entities can self-file via 1042-S Professional software or alternately - efile via the Service Bureau for a fee. Any company submitting eFiles directly to the IRS is required to have applied for, and received, a Transmitter Control Code (TCC) see https://www.irs.gov/taxtopics/tc802.

Watch our "Filing Electronically with the Service Bureau" & " How to Print & Mail (and eFile) via the Service Bureau" videos for an overview of the upload process - https://www.1099pro.com/videos.asp.

• The Service Bureau deadline for receiving the eFile transmission is March 27th 5PM PST to guarantee the April 1st filing.
• eFile uploads received after March 27th 5PM PT will be processed as quickly as possible.
• RUSH SERVICES ARE NOT AVAILABLE.
• The Service Bureau deadline for receiving the Print (or Full Service) transmission is March 8th 5PM PST to guarantee March 15th mailing.

Entities interested in 30-day filing extensions should directly contact the IRS. The Service Bureau does not file extension requests on behalf of customers.

IRS Deadline: Print, Mail, & eFile 1042-S Forms

LOWER FILING THRESHOLD: Entities filing 10 or more information returns may be required to eFile, pending adoption of IRS/SSA legislation. Entities can self-file via 1042-S Professional software or alternately - efile via the Service Bureau for a fee. Any company submitting eFiles directly to the IRS is required to have applied for, and received, a Transmitter Control Code (TCC) see https://www.irs.gov/taxtopics/tc802.

Watch our "Filing Electronically with the Service Bureau" video for a quick review of the upload process - https://www.1099pro.com/videos.asp.

The Service Bureau deadline for receiving the eFile transmission is March 13th 5PM PST to guarantee March 15th filing.

Service Bureau eFile Deadline

LOWER FILING THRESHOLD: Entities filing 10 or more information returns may be required to eFile, pending adoption of IRS/SSA legislation. Entities can self-file via 1042-S Professional software or alternately - efile via the Service Bureau for a fee. Any company submitting eFiles directly to the IRS is required to have applied for, and received, a Transmitter Control Code (TCC) see https://www.irs.gov/taxtopics/tc802.

Watch our "Filing Electronically with the Service Bureau" video for a quick review of the upload process - https://www.1099pro.com/videos.asp.

The Service Bureau deadline for receiving the eFile transmission is March 27th 5PM PST to guarantee the April 1st filing.

IRS FATCA 8966 Deadline: eFiling

The IRS reporting deadline for FFIs in non-IGA jurisdictions and FFIs in Model 2 IGA jurisdictions reporting FATCA 8666 forms via the IDES Gateway. Please see the IRS FATCA timeline here - https://www.irs.gov/businesses/corporations/summary-of-fatca-timelines - for more information.

Watch our "FATCA 8966 Software Tutorial" video for an overview of creating and packaging XML files - https://www.1099pro.com/videos.asp. Visit the IDES Gateway Support to learn about the filing enrollment process - https://www.ides-support.com.

IRS Deadline: eFiling

The IRS eFile deadline for the form types listed below. All entities filing 10 or more information returns are required to eFile, pending adoption of IRS/SSA legislation. Entities can self-file via 1099 Enterprise, W-2 Professional, or 1042-S Professional software or alternately - efile via the Service Bureau for a fee. Any company submitting eFiles directly to the IRS is required to have applied for, and received, a Transmitter Control Code (TCC), see https://www.irs.gov/taxtopics/tc802.

E-File Form 1098, 1099 (excluding 1099-NEC), 3921, 3922, & W-2G with the IRS via the FIRE System - https://fire.irs.gov.

E-File Form 1095-B & 1095-C with the IRS via the AIR System - https://www.irs.gov/e-file-providers/affordable-care-act-information-returns-air.

Service Bureau eFile Deadline w/ Extension

LOWER FILING THRESHOLD: Entities filing 10 or more information returns may be required to eFile, pending adoption of IRS/SSA legislation. Only companies that have applied for, and received, an extension may file with the Service Bureau at this date without incurring late filing penalties.

Watch our "Filing Electronically with the Service Bureau" video for an overview of the upload process - https://www.1099pro.com/videos.asp.

IRS Deadline: Printing & Mailing 5498-ESA

IRS Deadline: Printing & Mailing 5498-ESA This marks both the IRS deadline for printing & mailing recipient copies of Form 5498-ESA.

IRS Deadline: Printing, Mailing, & eFiling

This represents the IRS deadline for printing and mailing 5498-SA and 5498 Contributions. Secondly, all 5498, 5498-ESA, and 5498 reporting contributions must be paper filed or eFiled with the IRS at this point.

LOWER FILING THRESHOLD: Entities filing 10 or more information returns may be required to eFile, pending adoption of IRS/SSA legislation. Entities can self-file via 1099 Enterprise, W-2 Professional, or 1042-S Professional software or alternately - efile via the Service Bureau for a fee. Any company submitting eFiles directly to the IRS is required to have applied for, and received, a Transmitter Control Code (TCC) see https://www.irs.gov/taxtopics/tc802.

Filing Corrections with the IRS/SSA

This is the final date to file 1099 series, 1042-S series, and W-2 series corrections with the IRS/SSA before late filing penalties increase to $290 per form or more. Sovos 1099 Pro software supports corrections filing and the Service Bureau can eFile these corrections on your company's behalf for a nominal fee.

Watch our "How to Create Corrections after IRS/SSA Filing" video for an overview of the correction process - https://www.1099pro.com/videos.asp.